Platform capabilities & records management

1. Can Nectain handle records retention schedules and ensure automatic disposition at the end of retention periods?

Yes. Document retention schedules can be easily and quickly configured using Nectain’s built-in tools.

2. What file plan/records classification capabilities does Nectain offer?

Nectain supports document organization using Smart Folders, metadata, tags, and structured repositories.
This enables logical classification by department, project, client, or custom attributes.

3. Does Nectain support legal holds and disposition controls?

Currently, document deletion lock / legal hold functionality is not available in the system.

4. Can the system classify documents as Public vs. Confidential vs. Restricted?

Yes. Classification can be implemented using system tools such as document statuses and labels.

5. Does Nectain provide an audit trail showing who accessed which documents and when?

Yes.
The platform includes audit logs, access tracking, and role-based permissions, providing visibility into user actions and document access.

6. How does Nectain handle records metadata extraction and management?

Nectain supports:

Custom metadata fields

Tagging and structured dictionaries

Automatic metadata extraction using OCR and AI

Metadata is used consistently across document management and search.

7. What redaction and remediation capabilities are available (PII removal, classification corrections)?

Document editing is possible for users with appropriate permissions.
Reference dictionaries significantly simplify metadata entry and correction.
If required, a dedicated workflow or business process can be configured to handle the editing of sensitive data or documents with special status.