Centralize, Secure, and Automate Employee Documents
Nectain brings all HR files, workflows, and compliance rules into one secure, AI-powered platform — so your team can focus on people, not paperwork.
Why teams choose Nectain
25
years of success
300k
users
1000+
implemented projects
How Nectain Helps HR Teams
All HR Documents in One Secure Place
Store employee files, contracts, onboarding forms, payroll documents, evaluations, training certificates, medical records, and more — in a structured, centralized, permission-based repository.
AI-Powered Document Recognition & Extraction
Automatically extract data from any HR document — PDFs, scans, forms, contracts, certificates, IDs. Nectain AI classifies files, fills metadata, detects missing documents, and initiates next steps.
Process Automation Without IT
Use the low-code workflow designer to build HR processes in minutes: onboarding, offboarding, leave requests, certification renewal, performance review cycles, employee changes, and more.
Compliance Built In (Policies, Retention, Audits)
Set retention rules, automate expiration alerts, manage legal holds, and keep full audit logs. Ideal for regulated industries: finance, healthcare, government, logistics, manufacturing.
Integrates With Your HR Systems
Connect Nectain with HCM, payroll, Active Directory, ERP, LMS, and identity systems. Push/pull metadata, auto-sync employee profiles, and trigger workflows across tools.
Zero-Risk AI (ZDR Mode)
Run AI with zero data retention for sensitive HR documents. Perfect for industries with strict privacy, compliance, or confidentiality requirements.
Top HR Use Cases With Nectain
Automated Employee Onboarding
Standardize onboarding packs, auto-collect documents, and trigger tasks across HR, IT, and managers. Typical impact: onboarding cycle time reduced by 30–50%, manual data entry cut by up to 70%.
Payroll Documents & Deductions Automation
Nectain automatically reads payroll-related documents — salary change letters, government orders, alimony instructions, garnishment notices — and applies the correct actions without manual processing.
Employee File Management & Self-Service Access
Give HR, managers, and employees secure, role-based access to documents from any device. Typical impact: HR document requests reduced by 40–60%, file retrieval time down to seconds instead of minutes.
Certification & Compliance Tracking
Automatically track expirations for licenses, trainings, and mandatory checks, and trigger reminders and tasks. Typical impact: missed renewal incidents reduced by 80–90%, compliance preparation time cut by 50%.
AI-Driven Contract Management
Extract key terms from contracts, compare versions, and automate renewal workflows and approvals. Typical impact: contract review effort reduced by 30–40%, overdue renewals reduced by up to 70%.
HR Audits & Governance
Run completeness checks, generate audit-ready reports, and instantly retrieve any required record. Typical impact: audit preparation time reduced by 60–80%, findings related to missing documentation cut by up to 90%.
Secure Medical & Benefits Documentation
Centralize and protect sensitive records with fine-grained access, encryption, and full audit trails. Typical impact: time spent locating sensitive files reduced by 50–70%, unauthorized-access risks minimized with 100% traceable access history.
Top 10 Features HR Love About Nectain
AI Document Recognition 
Smart Approvals and Signing
Matching & Verification
AI-Powered Search
Integration with Any Tools
AI-Powered Form Filling
Expiration Radar
HR–Payroll Sync Automation
Employee 360° AI Summary
Smart Employee Folder Completeness Indicator
What our clients say
Why HR Teams Choose Nectain
Price
Affordable plans starting from $39.99/month, with clear, pay-as-you-go options—no hidden fees.
Quick Start
Works on any document—even ones the model has never seen—out of the box. PDFs, scans, images, text files—we handle them all.
Security
Over 25 years of experience in security-critical industries. Nectain meets ISO 27001, SOC 2 Type 1, and HIPAA standards.
Customisation
Build HR scenarios and workflows like LEGO blocks—no coding required.
Integrations
Email, DocuSign, Google Docs, CRMs, ERPs—or connect anything with our API Constructor.
AI Built-in
Nectain understands your documents and runs smart actions
