Nectain offers a Zero Data Retention (ZDR) mode for organizations that require the highest level of confidentiality. When ZDR is enabled, no document content, prompts, or user data is stored, logged, or reused by the AI provider — ever.
AI Center. Intelligence for your document and data workflows
Nectain brings together the best of AI and document management into a continuous reasoning engine. It reads, analyzes, validates, and thinks through your documents and data to deliver deeper, more complete results.
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What is Nectain AI Center
From scanning to signing, AI makes every document process smarter and allows workflows to run intelligent actions without manual effort.
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AI Scanning
Split, classify, recognize, and extract data from any document — PDFs, scans, images, even handwriting — instantly. Even as new document versions appear with new fields or layouts, the AI adapts without retraining.
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AI Searching
Advanced search through all documents and data you have access to — finding specific terms, concepts, values, or phrases inside content, not just titles or metadata.
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AI Insights
Nectain quickly understands long or complex files, producing clean insights such as: key deadlines, amounts and numbers, responsibilities, risks and problem areas, ideas and takeaways.
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AI Automation
Create advanced workflows with matching, validation, approvals, drafting, notifications, and signing — and embed AI actions directly into them so processes can think and act on their own.
How it works
The AI Center is built to handle complex, multi-step AI reasoning with your documents and data. Under the hood, it orchestrates models, tools, and workflows so that even advanced tasks happen with a single user action.
Admins configure prompts, rules, and scenarios
The button appears on the user screen. Users simply click the button.
AI processes documents, performs reasoning, compares data, checks conditions.
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Classification
Automatically identify document types—contracts, invoices, forms, receipts, reports—and sort them into the right categories instantly. Nectain AI Center handles mixed files at scale, even with different layouts, formats, or quality levels.
Data Extraction
Extract key fields from any document—amounts, dates, names, IDs, line items—directly into structured data. Works across PDFs, scans, images, and handwritten forms without templates or retraining, even when layouts or fields change.
Splitting
Automatically split multi-page or mixed-document files into separate, correctly ordered documents. Nectain identifies boundaries, types, and content so large batches are separated accurately without manual review.
Bulk recognition
Process hundreds or thousands of documents at once—classify, extract data, and structure results automatically. Ideal for high-volume operations, with consistent accuracy across mixed formats and varying document quality.
Insights
Nectain reads and analyzes every document in depth, surfacing key deadlines, risks, responsibilities, amounts, and anomalies. After understanding the content, it can answer questions, compare documents, highlight inconsistencies, and generate actionable recommendations or ideas—all instantly.
Search
Find exactly what you need inside any document—not just titles or metadata. AI-powered search looks through full content, terms, numbers, clauses, names, and concepts to deliver precise results instantly across all files you have access to, even in large archives.
Actions
Trigger multi-step AI-powered operations on any document—evaluate claims, check compliance, draft responses, match data, validate fields, or recommend next steps. Smart Actions run instantly, follow your business rules, and adapt to each document’s content and context.
Why Nectain stands out
Use any AI model. Build your own AI workflows. Trigger them anywhere in the system.
Any LLM, even your ownNectain is fully model-agnostic. Connect OpenAI, Azure, Google, Anthropic, or plug in your own private/on-prem model just as easily.
Test, Tune, PerfectAdmins can configure prompts, actions, and workflows in minutes, then refine them using built-in tools for quality oversight.
Zero vendor lock-inNectain ensures you’re never tied to a single provider — AI or otherwise. Future-proof your strategy with freedom built in.
Enterprise securityWith 25 years of experience in high-security industries, Nectain is built for environments where accuracy and protection matter most.
Low-code flexibilityNectain is designed like a LEGO system for document management. You can assemble processes in minutes — no development cycles.
Start small, prove ROI fastNectain is ready to use immediately. With modular pricing, teams can start with core capabilities and expand only when needed.
What’s inside
The AI Center consists of 4 core components — powerful individually, unstoppable together.
AI models
Any LLM by click
Use the best AI for every task. Evolve with new models.
- Connect external models via API.
- Combine LLMs and classic IDP models
- Switch providers anytime
- Mix OCR, classification, and generative AI
AI Scenarios
Prompt orchestration
An AI Scenario is an atomic, reusable prompt block (often multi-round) with parameters and variables.
Each scenario becomes part of the workflow structure, and together they deliver end-to-end automation.
AI Tools
Trusted Data Access
Nectain gives your safe, structured access to system data, so AI can:
- Read records (clients, contracts, suppliers)
- Fetch data from the database
- Validate against business rules
- Return structured results
AI Executions
Control and fine-tuning
AI execution module provides transparency and debugging.
Here you see:
- All prompts & responses
- Tool-calls and system actions
- Token usage & execution time
- Output history and error logs
Maximum AI power with zero data exposure
Meets Strict Industry Standards
Zero Data Retention complies with requirements in finance, healthcare, government, and other high-security sectors.
Safe AI for Sensitive Data
Run AI on confidential or copyrighted files without exposing them — perfect for regulated industries handling protected information.
Full Privacy and Control
No data is stored, logged, or used for model training, ensuring complete protection for documents under strict compliance rules.
Modernize All-Things Document Management With Nectain
Have questions? Doubts? Or would you like to learn more about Nectain’s products and services? Our team is more than ready to assist you.
Made for real-world teams:
top stories
construction
Secure AI With Zero Data Retention
A construction and architectural firm needed a safe way to work with AI while keeping sensitive blueprints, contracts, and client data protected. With Nectain’s Zero Data Retention mode, their team can now chat with AI, ask questions about drawings or permits, and generate summaries — all without any of the data ever being stored or reused by the model. They get the power of AI with the security of a private system.
finance
Instant Borrower Validation
A financial company used to spend hours reviewing loan documents and validating borrower information. With Nectain AI, they now extract data instantly, compare it across documents, detect inconsistencies, and flag missing information.
Borrower verification that once took days now happens in seconds — dramatically improving decision speed and accuracy.
Delivery & Service
Optimized Order Processing
A delivery and service company handles thousands of orders, receipts, invoices, and confirmation documents daily. Using Nectain AI, they now process all incoming documents automatically, recognize order details, match them with internal systems, and push automatic updates to dispatch teams. Deliveries move faster, mistakes dropped sharply, and customer service improved.
aviation & drone
AI With Full Copyright Protection
Engineers use Nectain to summarize long technical documents, extract specifications, highlight risks, and compare versions of drone components. AI reads and understands the materials, delivering insights in seconds without exposing confidential technology.
insurance
Smarter, Error-Free Risk & Damage Assessment
An insurance provider struggled with manual claim review, inconsistent damage estimates, and heavy paperwork. Nectain AI now automatically reads claim files, photos, reports, and contracts, highlights risks, calculates compensation ranges, and recommends next steps. Their entire claims pipeline is faster, clearer, and far less prone to human error.
What users say about Nectain
Frequently Asked Questions
The AI Center is Nectain’s built-in platform for managing and customizing all AI capabilities — from document recognition and summaries to automated workflows and smart decisions. It’s a central hub where admins and developers can configure AI models, design prompt-based scenarios, connect internal data tools, and monitor every execution — all within one secure environment.
No.
End-users simply see new AI buttons like “AI Recognition”, “AI Summary”, or custom Smart Actions inside documents. They click once, and the system does the rest.
Developers and admins can go deeper — customizing scenarios, connecting APIs, or adjusting models — but no coding is required to use AI in daily work.
Nectain is model-agnostic.
You can connect leading providers such as OpenAI, Azure OpenAI, Google Vertex AI, Anthropic, or your own internal or on-prem models via API.
You can even use multiple models for different use cases (for example, one for summaries and another for OCR/IDP).
Yes.
The AI Center fully supports private model integrations and secure on-prem setups.
You can configure connections through your internal API endpoints, keeping all data within your infrastructure and under your control.
Nectain follows strict enterprise security standards — ISO 27001, SOC 2 Type I, and HIPAA alignment.
All AI interactions are processed under these compliance frameworks.
Administrators can decide which data leaves the system, if any, and all AI executions are logged for full auditability (including prompts, responses, tokens, and timestamps).
AI Scenarios are reusable templates that define how AI should handle a task — for example, recognizing an invoice, summarizing a contract, or checking a policy for compliance.
Each scenario includes:
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Document type and structure
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Input/output fields
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Prompt logic and steps
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Linked AI model(s)
Admins can create new scenarios or reuse pre-built ones.
AI Tools connect the AI logic to your internal data.
For example, an AI scenario can access your supplier database, read document states, or check rules — all through predefined scripts.
The AI can then use these tools safely and automatically, always with full traceability.
Bulk AI Recognition allows you to process hundreds or thousands of documents at once — extracting data, classifying types, and populating fields automatically.
It’s ideal for invoice batches, HR files, or compliance archives.
Yes.
The AI Executions dashboard shows every prompt, result, and tool call.
Admins can view token counts, model responses, logs, and timing data to understand exactly how each AI process works — useful for debugging, optimization, or audits.
When AI features are enabled by the admin, users see buttons like:
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AI Recognition (for data extraction)
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AI Summary (for quick insights)
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Ask Document (for contextual questions)
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Custom AI Actions (like “Evaluate Warranty Claim” or “Check Contract Terms”)
They just click, and the scenario runs automatically.
Yes.
Nectain allows granular access settings by role, document type, or state.
You can decide who sees which AI buttons, who can configure or approve scenarios, and who can view logs — ensuring secure and compliant use across teams.
Virtually any type —
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PDFs with or without text layers
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Scanned images or photos
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AcroForms (fillable PDFs)
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TIFF, JPG, PNG, DOCX, and more
The AI Center supports multi-model recognition to handle mixed formats and low-quality scans with high accuracy.
Absolutely.
AI Scenarios can read unstructured or semi-structured files — like contracts, reports, or emails — and generate concise summaries, detect key terms, or extract dates, amounts, and risks.
AI token usage is tracked in real time within the AI Executions dashboard.
You can monitor consumption per model, per scenario, or per user to keep expenses predictable and controlled.
Traditional DMS platforms store and route documents.
Nectain’s AI Center understands them.
It recognizes, summarizes, analyzes, and acts on documents — all inside the same platform.
That’s what turns a DMS into an intelligent document ecosystem.
Yes — easily.
Admins can design new multi-step scenarios through the interface:
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Choose data sources
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Set prompt templates
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Define outputs and actions
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Save and assign to document types or workflows
No external coding or separate AI orchestration tools required.
Both.
Nectain supports cloud, on-prem, and hybrid deployments — ensuring flexibility for organizations with strict data residency or compliance requirements.
You can enable AI modules in your existing Nectain environment or contact us for a guided setup.
We’ll help you connect your preferred models, create your first scenarios, and train your team to build on top of them.
👉 Book a demo or Contact us to get started.
