The Ministry of Justice of Ukraine is the main body in the nation’s system of central government, which is responsible for the implementation and regulation of state legal policy. Featuring over 30 divisions, it is one of the oldest ministerial offices in Ukraine with roots tracing back to the beginning of the 20th century.
Ministry of Justice Cuts Costs by 10x and Speeds Up Operations 3x
State registries for real estate and encumbrances on movable property for the Ministry of Justice.
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Industry
Government
Company size
>1000 employees
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About The Ministry of Justice of Ukraine
The Challenge
The Ministry of Justice of Ukraine needed to urgently upgrade its property registration for over 10,000 users. The software was outdated and the original developer had ceased support. This called for the rapid implementation of new software in order to optimize processes, ensure robust cybersecurity, and prevent registry delays that could potentially hurt the state’s reputation.
Nectain’s Task
Unified Automation of Property Registries
Provide unified automation for managing the registries of real estate and movable property encumbrances, along with all related ownership rights processes.
Web-Client Deployment for Cybersecurity
Eliminate the need to install software on the users' computers by utilizing a web-client and ensure a high level of cybersecurity.
Enhanced Registry Operation Efficiency
Radically improve the quality and speed of registry operations, considering the expected increase in data volume and operations.
Solution Details
STEP 01 Software Development and Deployment
A unique software was developed for centralized automation of operations related to real estate and movable property encumbrances. It facilitates smooth operations for 20,000 users and handles over 100 TB of data.
STEP 02 Implementation of Advanced Cybersecurity Measures
A new level of cybersecurity for the registries was implemented. Throughout its operation, there have been no instances of security breaches related to the software.
STEP 03 Optimization of Property and Encumbrance Processes
All business processes related to property and encumbrance operations were optimized, significantly reducing the time required for their execution.
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Reduce operational costs, speed up service delivery and ease compliance processes — all through one comprehensive platform.
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STEP 04 Deployment of Web-Based Client
The developed software eliminated the need to install any software on registry users’ computers (web-client).
STEP 05 System Implementation Across Ukraine
The system was implemented across all notaries and state registrars in Ukraine.
Project Highlights
Operation speed increased by x3
Operations in the registries are 3 times faster.
20,000 active users
Thousands of users enjoy smooth operations.
Costs reduced by x10
Software-related costs are much lower.
Results
Cost Reduction in Software Support
Thanks to Nectain’s intervention, the Ministry of Justice has avoided the astronomical rates associated with software support. Our cost-effective solution has enabled them with a modern, secure, and comprehensive system, reducing IT costs tenfold.
Speed Improvement in Registry Operations
Nowadays, the Ministry of Justice is fully equipped with a powerful system that allows its staff to expertly manage a high volume of data and everyday operations. Overall, the speed of the service has increased by three times.
Enhanced Efficiency of Registration Processes
The process of registering property has been optimized, increasing its efficiency. In actuality, it works smoothly across multiple notaries and state registrars in the country.
Increased Security of Registration Processes
Not only has the new software facilitated faster and more efficient operations, but it has also guaranteed security and privacy of its data and 20,000 users. This high level of cybersecurity protects the Ministry of Justice from unauthorized access and potential threats.
Step into the future
of intuitive document management
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