LPP Automates Document Management and Boosts Efficiency Across 300 Stores in Just 4 Months

LPP Ukraine is a subsidiary of LPP S.A., a leading Polish fashion retailer, operating popular brands such as Reserved, Mohito, Cropp, House, and Sinsay. With a network of 300 stores across Ukraine, LPP Ukraine provides a vast array of fashion choices to customers while focusing on innovation in its business processes.

LPP faced significant inefficiencies in its document management processes. Employees were manually entering data, such as invoices and email addresses, while managing large volumes of paperwork.

“In one month of 2024, we processed 4000 documents – 200 invoices per day per person. This was slowing everything down,” the company explains.

Further complicating matters, LPP lacked an electronic document exchange system. The 300 stores across Ukraine needed to exchange and sign documents manually, creating inefficiencies. In addition, document storage was unorganized, and there was no integration with the accounting system.

“Old document management systems didn’t meet modern needs and were easily prone to errors and document loss,” employees shared.

Nectain would automate LPP’s business processes, streamlining document management and improving internal workflow efficiency. This would involve implementing a comprehensive electronic document management system and integrating it seamlessly with the company’s existing accounting systems.

The system would allow employees to manage and store documents more efficiently, automate manual processes, and create a centralized document archive for quicker access and greater security.

Nectain implemented a fully integrated solution for LPP, automating the processing, storage, and exchange of documents across the entire company.

The system enabled: