FlyEvo automated aviation fuel invoice processing with Nectain AI, cutting 750–850 manual hours yearly, reducing touchpoints by 85%, and saving ~1 FTE.
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FlyEvo provides fuel management and ground handling services for aviation operators worldwide. The company specializes in processing and validating aviation fuel invoices, coordinating fuel suppliers, and managing financial documentation for aircraft operators and logistics partners.
With 24/7 global operations and hundreds of active international missions monthly, FlyEvo ensures seamless travel experiences for business and VIP aviation clients.
FlyEvo implemented Nectain as a structured fuel-invoice document workflow fully integrated with their in-house product.
Design a unified intake workflow for fuel invoices from emails, scans, and PDFs
Configure AI-powered scanning, classification, and document splitting rules
Set up invoice data extraction models for supplier, date, location, amount, and tax
Normalize and validate extracted data to ensure accuracy and consistency
Implement secure document storage with metadata and full-text search
Integrate structured invoice data with FlyEvo’s proprietary management system
Enable monitoring, logging, and exception handling for invoice processing workflows
Capture incoming fuel invoices from multiple suppliers (PDFs, scans, email attachments) into a single intake queue
Run AI-powered Scanning to classify invoices by supplier/document type, split batch files into individual invoices, and extract key fields (supplier, invoice date, fueling location, amount, tax/VAT)
Standardize and validate extracted data to ensure consistent formats and accurate totals before approval
Store verified invoices in a secure, searchable archive with full-text search and metadata filters
Sync structured data into FlyEvo’s proprietary management system for downstream processing (finance operations, reconciliation, reporting)
Eliminates manual processing through intelligent scanning and extraction.
Saves hundreds of hours annually across global finance operations.
Syncs clean invoice data into existing internal systems.
Hours Eliminated Removed 750–850 manual processing hours every year.
FTE Savings Freed approximately one full-time employee equivalent.
Cost Efficiency Generated $35K–$55K in annual operational savings.
